Privacy Notice

Who controls the data?

Inter Mezzo Sporting Club controls the league sign-up, waitlist, verification and admin records used for Lega Inter Mezzo. The website remains the source of truth for official sign-ups, rules, fixtures, standings, results and eligibility decisions.

Chess.com is a separate platform. IMSC uses public Chess.com data for account and club-membership checks, but does not ask for Chess.com passwords and does not access private Chess.com account data.

Information IMSC collects

Data	Why it is used	Public?
Name or display name	Admin reference, support and registration handling.	No.
Email address	Registration, waitlist, status recovery and direct admin contact where needed.	No.
Chess.com username	Account verification, eligibility checks, fixtures, results and public league identity.	Yes. Public pages use Chess.com usernames only.
Country / federation, if supplied	Optional league context and possible future representative/federation features.	May be shown publicly if supplied.
Chess.com public account data	Eligibility, activity, status, rapid stats, public game checks and club verification.	Only derived public league information is shown.
Admin notes, audit logs and review decisions	League administration, fair-play, eligibility and dispute handling.	No.
Waitlist messages	Understanding interest in future intake and contacting players about places.	No.

How the information is used

To manage pre-season sign-ups and waitlist requests.
To check that the submitted Chess.com username appears to be controlled by the person signing up.
To verify membership of the official Inter Mezzo SC Chess.com Club.
To assess league eligibility using public Chess.com information.
To create placements, fixtures, results, standings, movement projections and season archives.
To contact players about registration, verification, league updates or admin issues.
To protect league integrity, including fair-play, account-status and non-completion reviews.

Lawful bases

IMSC relies on the following UK GDPR lawful bases for the purposes described on this page:

Legitimate interests: operating and protecting the league, checking eligibility, maintaining accurate records, handling disputes and preventing misuse.
Consent: sending optional waitlist updates where a person has actively agreed to be contacted. Consent can be withdrawn at any time.
Contract or steps before a contract: processing needed to handle a requested league registration and administer participation under the published rules.
Legal obligation: retaining or disclosing information where UK law requires it.

Public information

Public IMSC pages are designed to show Chess.com usernames only for players. Real names, email addresses, private admin notes, internal review reasons and audit logs are not displayed publicly.

Public fixtures, results, standings and verified pre-season rosters may show Chess.com username, country/federation if supplied, league division, fixture/result information and verification status.

Chess.com Club verification

Players are asked to join the official Inter Mezzo SC Chess.com Club using the same Chess.com username they submit on the website. IMSC checks public Chess.com club data to confirm whether that username appears in the club. Verification may not be instant because Chess.com public data can take time to update.

IMSC may also manually review or approve entries where there is a clear admin reason. Manual approval is tracked separately from Chess.com API club verification.

Sharing and storage

IMSC does not sell player data. Data may be processed through the website hosting environment, admin tools, backup files and public Chess.com API checks needed to operate the league. Public pages expose only the limited public league data described above.

Admin backups may include registration, waitlist, fixture, result, audit and season data. These backups are private admin records and should be stored securely.

Retention

Active registration and verification records: while the person participates, then up to 24 months after the end of their last season or the closure of any related dispute.
Waitlist records: until the relevant intake ends, consent is withdrawn, or 12 months after the last contact, whichever happens first.
Private admin notes and audit records: up to 24 months after the relevant season or the closure of a dispute, unless a longer period is needed for a legal claim.
Public fixtures, results, standings and season honours: retained as the club's historical sporting record, using Chess.com usernames rather than private contact details.
Operational backups: retained only for the documented backup cycle and securely replaced or deleted when no longer needed.

Your rights and how to contact IMSC

Depending on the circumstances, you can ask for access to your personal data, correction, deletion, restriction, portability or an objection to processing. You can withdraw consent for waitlist messages at any time. Some rights are limited where IMSC has a lawful reason to retain the information.

Public privacy email: ca1rnsy@intermezzosc.com

If you are unhappy with how IMSC handles a privacy request, you can complain to the Information Commissioner's Office.

Important limits

Do not submit someone else’s Chess.com username.
Do not send IMSC your Chess.com password.
IMSC will never ask for private Chess.com login access.
Manual admin approval does not mean Chess.com Club membership has been confirmed.
Website sign-up records remain the official source of truth for league administration.